How to Set Up Microsoft Outlook
Level of difficulty:
Microsoft Office Outlook (or simply Outlook) is a component of the Microsoft Office productivity suite which delivers the Personal Information Management solution that provides the computer user with a way of retrieving email messages from Web mail accounts using Calendar functions, Task and Contact management, Web browsing, journal creation, and note taking features. More recent versions of this software program can be deployed either as a standalone component or in combination with the Microsoft Office SharePoint Server as well as the Microsoft Exchange Server to enhance the organization communication facilities. The bits of data stored in Microsoft Outlook can also be synchronized with many portable devices running under the Windows Mobile Operating System platform including BlackBerry phones and Skype Internet programs. As the default email messaging client of the Windows environment, it helps in sharing data using public folders, forms, and even Internet access connectivity.
- Computer with Microsoft Office productivity suite
- Internet connection
- Web mail accounts
To set up the Microsoft Outlook to work with Web mail accounts, click on the 'Start' button, select All Programs, choose Microsoft Office and launch Outlook.
Click on Tools and select the 'Accounts' option.
Choose the 'Mail' option and click on 'Add' to bring up the 'Add' menu.
Click on the 'Mail' option to display a dialog box. Type a name in the Display Name text box that will represent the account to be setup. Click 'Next'.
Under the Email Address box, put in the Yahoo! mail account (or whatever is applicable) that you wish to synchronize with Microsoft Outlook. Make sure that the @yahoo.com or whatever correct domain is included in the address. Click 'Next'.
Select the 'POP3' option in the category 'My Incoming Mail Server'. This means that the email account to be synchronized is Web-based.
In the incoming Mail Server box, type pop.mail.yahoo.com if the account is under Yahoo! Mail. Otherwise, check with your Web mail administrator.
Next, put in smtp.mail.yahoo.com in the entry Outgoing Mail Server box. Again, confirm the exact value with the Web mail administrator to make sure that Microsoft Outlook can synchronize both incoming and outgoing messages. Click 'Next'.
Type in your Web mail ID or account in the Account Name box. This is the portion of your email address which comes before the '@' sign. This time, do not include the domain portion.
Type your Web mail account password in the Password box. Click on the 'Remember Password' check box so that you will not have to type in your password every time you access your email. This option is not advisable when using public or shared computers.
Make sure that the Log on using Secured check box option is blank. Click 'Next' button, then select 'Finish' to end this process.
In the Account menu, click on the 'Properties' option and choose the Incoming Mail Server that you just finished setting up.
Click on the 'Servers' option and check the box for the option 'My server requires authentication' found under the Outgoing Mail Server category.
Under the Advanced tab, select the Outgoing Mail Server (SMTP) and make sure there is a mark in the check box for 'This server requires a secure connection (SSL)'.