How to Write a Letter on the Computer
Level of difficulty:
Writing a letter on the computer can be done by using a word processor like MS Word. This application provides several templates that will make the letter much easier to finish, enabling users to complete the most of their letters in minutes. Users cannot just use MS Word in writing letters but they also can use it in writing memos, reference, letterheads and reference documents.
- Microsoft Windows Operating System
- Microsoft Word
Decide your letter’s style first, whether it will be in formal or informal tone and if it is for one or several recipients. You must insert your recipient’s name and address.
Launch MS Word by clicking the 'Start' button, then the 'All Programs' button and the 'Microsoft Word' icon. Create a new file in MS Word by clicking 'File' and then the 'New' menu item to access the templates.
Click on the 'Letters and Faxes' tab. There you will see several letter templates, which include 'Elegant,' 'Professional' and 'Contemporary.' If you don’t need help wording your letter, you can choose one of the preloaded designs being offered. You can then fill in the information of your correspondence provided with the letter templates.
Modify the template by simply clicking on the area where you wish changes to take place. You can either place your own information in it or remove anything that you don’t need.
You can make use of the Letter Wizard to write your letter. To run the Letter Wizard, click on 'Tools' (or press Alt+T), then point your mouse to 'Letters and Mailings' and on its submenu, click the 'Letter Wizard' item and then click on the 'OK' button twice to start the four-step Letter Wizard process.
Choose from the number of options being offered under each step to finish your letter. You can retrieve 4 separate tabs, which are (1) Letter Format; (2) Recipient Info; (3) Other Elements and (4) Sender Info. You can utilize the 'Back' button to go back to the previous step if you need to make some changes.
Once you’ve selected all the options that you’ll be using in your letter, you can then click on the 'Finish' button to view your letter. You can add words, modify, reword or delete any area of it.